Letter writing is a form of communication where something structured is to be written. It enables the writer and the reader to refer to each other’s communication readily and so be able to retrieve information quickly. Letter writing can be personal letters between loved ones and friends or formal letters between business and commercial entities. Both personal and formal letter writing need to adhere to some particular rules.
When writing a letter a long story does not have to be written. The fact that information is exchanged regularly between the writer and reader should make it clear that brevity, structure, formal words, clarity and chronology are the attributes a letter should possess, particularly in a formal letter. In personal letters both formal words and informal words can be made use of.
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Since we are all influenced immensely by the progress made in technology, letter writing has undergone tremendous transformation, especially with the advent of email. Yet despite this the traditional format of writing formal and informal letters continues. You will still have to write a letter when you apply for a job and many people still write to their loved ones. You still have to communicate with your business associates. You still have to make a complaint or file a report. The mode of transmission has now changed to electronic via the Internet rather than a piece of paper being transported to the recipient through the mail/courier, but the general idea has remained the same.
Take this quiz and see if you have lost the touch of letter writing.
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1.
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In order to have the desired effect on the recipient what should a formal letter be? |
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In the proper format. |
[ ] |
To the point and relevant. |
[ ] |
Grammatically correct. |
[ ] |
All the above. |
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2.
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In a formal letter what is the name given to the address and date at the top? |
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Starting. |
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Closing. |
[ ] |
Body. |
[ ] |
Heading. |
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3.
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If you didn't know the recipient's name, how would you address the person? |
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Dear Mr/Mrs. |
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Dear Sir or Dear Madam. |
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My dear. |
[ ] |
Hello. |
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4.
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If you didn't know the recipient's name, how would you close the letter? |
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With love. |
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Yours sincerely. |
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Yours faithfully. |
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Affectionately yours. |
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5.
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The main point is written in which part of a formal letter? |
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Post script. |
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Closing. |
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Opening. |
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Body. |
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6.
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What would you say in the opening part of a formal letter? |
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Ask how good the weather is in the recipient's city. |
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Talk about how good the weather is in your city. |
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Ask the recipient if he is hale and hearty. |
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Inform the recipient why you are writing the letter. |
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7.
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How do you end the main body of a formal letter? |
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By telling the recipient what he should be doing next. |
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By talking about the weather in your city. |
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By talking about the weather in the recipient's city. |
[ ] |
By expressing your love for the recipient. |
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8.
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How would you address the recipient of an informal letter? |
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[ ] |
Dear Mr. |
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My dear. |
[ ] |
Dear Sir/Madam. |
[ ] |
Hello Sir/Madam. |
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9.
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'With love' is used in which part of an informal letter? |
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[ ] |
Heading. |
[ ] |
Opening. |
[ ] |
Closing. |
[ ] |
Body. |
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10.
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In an informal letter you should do what? |
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[ ] |
Scribble. |
[ ] |
Ignore grammar. |
[ ] |
Leave out the date. |
[ ] |
Write legibly in simple English. |
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1.
|
In order to have the desired effect on the recipient what should a formal letter be? |
|
[ ] |
In the proper format. |
[ ] |
To the point and relevant. |
[ ] |
Grammatically correct. |
[x] |
All the above. |
|
|
2.
|
In a formal letter what is the name given to the address and date at the top? |
|
[ ] |
Starting. |
[ ] |
Closing. |
[ ] |
Body. |
[x] |
Heading. |
|
|
3.
|
If you didn't know the recipient's name, how would you address the person? |
|
[ ] |
Dear Mr/Mrs. |
[x] |
Dear Sir or Dear Madam. |
[ ] |
My dear. |
[ ] |
Hello. |
|
|
4.
|
If you didn't know the recipient's name, how would you close the letter? |
|
[ ] |
With love. |
[ ] |
Yours sincerely. |
[x] |
Yours faithfully. |
[ ] |
Affectionately yours. |
|
|
5.
|
The main point is written in which part of a formal letter? |
|
[ ] |
Post script. |
[ ] |
Closing. |
[ ] |
Opening. |
[x] |
Body. |
|
|
6.
|
What would you say in the opening part of a formal letter? |
|
[ ] |
Ask how good the weather is in the recipient's city. |
[ ] |
Talk about how good the weather is in your city. |
[ ] |
Ask the recipient if he is hale and hearty. |
[x] |
Inform the recipient why you are writing the letter. |
|
|
7.
|
How do you end the main body of a formal letter? |
|
[x] |
By telling the recipient what he should be doing next. |
[ ] |
By talking about the weather in your city. |
[ ] |
By talking about the weather in the recipient's city. |
[ ] |
By expressing your love for the recipient. |
|
|
8.
|
How would you address the recipient of an informal letter? |
|
[ ] |
Dear Mr. |
[x] |
My dear. |
[ ] |
Dear Sir/Madam. |
[ ] |
Hello Sir/Madam. |
|
|
9.
|
'With love' is used in which part of an informal letter? |
|
[ ] |
Heading. |
[ ] |
Opening. |
[x] |
Closing. |
[ ] |
Body. |
|
|
10.
|
In an informal letter you should do what? |
|
[ ] |
Scribble. |
[ ] |
Ignore grammar. |
[ ] |
Leave out the date. |
[x] |
Write legibly in simple English. |
|
|