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Letter Writing (Formal) 01
A formal letter should state the reason for writing in the first paragraph so that the recipient is not confused.

Letter Writing (Formal) 01

Formal letters are important, especially when applying for jobs. A well-written formal letter can be the first step to getting an interview.

Formal letters are written for many reasons, especially to persuade, to complain, or to inform. In each of these cases, it is important to make a good impression on the person you address. If you make a favourable impression, that person might be more inclined to pay attention to the content of your letter. If, example, you are trying to arrange a week's work experience and you begin your letter to the company or office like this, "Hiya Miss", or "Hey Sam : )", your letter might just go in the bin!

To make a good impression, be sure you know the rules for composing a formal letter. This is also true for email, which has rules for formal and informal messages. The main difference with email is that you do not need to add street addresses for yourself and your recipient and you always need a subject line.

Learn more about formal letters in our second English quiz on Letter Writing.

Which information is used at the top right of the letter?
Recipient name and address
Sender address
Remember "salutation" is the greeting you use
Which information follows the sender's address?
Recipient name and address
Sender address
The date is placed underneath the sender address
How should the date be written in a formal letter?
In numbers but with the month as a word
In numbers only
In words but with the month as a number
In words only
"24th July 2011" is correct
What is on the left of the page and level with the date?
Recipient name and address
Sender address
"Recipient" means the person to whom you are writing
What is written below the recipient's address?
Recipient name
Your (sender) name
"Dear Sir/Madam" or "Dear Seamus" are examples of salutations
What might you include next in your letter?
A reference to show your reason for writing
A title, e.g. "A letter of complaint to the bank"
Your (sender) name
Your reason for writing
If writing for a job, you might use "Re: Position of Saturday Assistant". This would be similar to the subject line of an email
What should your first paragraph state?
A reference to show your reason for writing
Tasks for the recipient to carry out
What you wish to happen next
Your reason for writing
Your opening lines say why you are writing the letter
Which term describes the middle of a letter?
The body of the letter explains your purpose in detail
The concluding paragraph states .......
A farewell
A greeting
What has already happened
What you wish to happen next
End with "Yours faithfully" or "Yours sincerely"
At the very end of the letter you need to .......
Print the recipient's name
Print your name
Sign and print your name
Sign your name
Sign the letter then print your name below


Author:  Sue Daish

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